Event
Sponsorship

Inspiring WA is offering grants to support events and programs that engage diverse groups historically under-represented in STEM from September 2024 - January 2025.

Grants up to $10,000 are available to organisations who wish to engage their community with STEM in Western Australia.

Applications for Inspiring WA 2024 Event Sponsorship are now open until funds last.

Inspiring Western Australia's goal is to increase STEM engagement amongst under-represented groups in STEM. As such, programs which work with, or engage, these groups will be highly regarded.

We also aim to create lasting impact. We encourage applications for programs which have longevity, and which can create ongoing engagement opportunities beyond the funding period.

Useful links

Event Sponsorship Budget Template

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Read about past successful grant recipients here.

Event Sponsorship 2024

Inspiring Western Australia

Overview

The Inspiring WA program supports science engagement initiatives, events and programs that engage diverse groups historically under-represented in STEM.

Inspiring WA administers funding for Targeted Science Communication activities in WA. The Event Sponsorship funding aims to:

Create more engagement opportunities for historically under-represented groups in STEM, including but not limited to initiatives:

that highlight First Nations’ contributions to STEM in Australia or are for First Nations communities

based in regional and remote communities

for women and girls, or that highlight women’s contributions to STEM in Australia, or that showcase women’s place in the STEM industry

for Culturally and Linguistically Diverse (CaLD) People

for people with disability

for neurodivergent people

for people from low socio-economic backgrounds

for people identifying as LGBTQIA+

for people who face age-based discrimination.
Increase public awareness of the contributions of underrepresented groups to STEM

Increase community engagement with STEM.

Promote the work of Western Australian STEM professionals.

Sponsorship of up to $10,000 is available while funds last, but please note that budget efficiency will be highly regarded.

Eligibility

A successful sponsorship proposal will have a demonstrated relationship to STEM, defined target audience (can include ‘general public’), efficient use of resources, considerations of sustainability, clear outcomes and appropriate impact measurement strategies. Proposals for activities that attract people who may not otherwise participate in or have access to STEM outreach programs will be highly regarded.

In order to qualify, applicants must demonstrate:

well thought-out strategy for attracting the target audience (may include prior experience or partnership with other organisations)

capacity to deliver the proposed initiative (adequate resources, personnel and experience).

capacity to acquit funds

how proposed activities engage West Australians in STEM

an Australian Business Number or auspicing organisation with an Australian Business Number.

for activities involving children, a commitment to adhere to the National Principles for Child Safe Organisations, such as a child safety and wellbeing policy, a child safe code of conduct, risk management strategies or equivalent.

Applications will be more competitive if they:

include a plan for responding to unexpected events if necessary, such as extreme weather for outdoor activities

include engagement, involvement or promotion of an underrepresented group (see list above for examples of historically underrepresented groups)

provide a realistic estimate of the intended reach of the activity to be sponsored

demonstrate value for money, whether through depth or breadth of impact, ongoing or future impact, or support from other organisations (in kind or financial)

include a plan for evaluating the impact of the activity to be sponsored.

are free or low cost for participants, and if not free, demonstrate that ticketing revenue will go back into the program.

Applications are welcome from community groups, arts, cultural and regional festivals, producers of sporting events and presenters of events delivered by local government or popular entertainment venues. Event series will also be considered.

Funding can be used for:

payment of contractors, performers and presenters

reasonable travel expenses

production costs

marketing expenses

documentation e.g., video production and photography

hospitality and catering

Applicants must submit a detailed budget as part of their sponsorship proposal. The Inspiring WA Reference Group may elect not to provide the full amount requested.

Successful applicants will be required to:

sign an Event Sponsorship Agreement

Issue a Tax Invoice to Inspiring WA

provide Inspiring WA details of the event for promotion in advance

host up to two Inspiring WA representatives at the event/activity/program free of charge

inform Inspiring WA of any major variations to the program

acknowledge Inspiring WA as a sponsor as outlined in the agreement documents

collect data on the event audience for reporting purposes

complete a post-event report with the results of your activity including the final program, audience numbers, participants, outcomes, and some feedback

submit images of your event that capture presenters, activity and audiences.

All projects must be delivered by 31 January 2025 with final reports submitted no later than 16 February.

Selection Criteria

The Inspiring WA Reference group will assess sponsorship requests against these criteria:

value for money

impact (including depth and breadth of impact and likely future / ongoing impact).

alignment of target demographic to Inspiring WA objectives (participation or promotion of historically under-represented groups in STEM)

branding opportunity for Inspiring WA (this is not assessed directly, but it is expected that all grant recipients will display the Inspiring WA logo/s on program materials)

framework to measure the success of the event (evaluation strategy).

Name of lead organisation*

Organisation mailing address*

Applicant name(s)*

Applicant(s) position(s)*

Email*

Contact number*

Name of activity*

Proposed timeframe for the activity (include dates of proposed event/s)*

Proposed location, include town name and postcode*

Give a brief description of your initiative *

How are you best placed to deliver this activity? Provide details of your relevant expertise and access to necessary resources (such as venue and qualified staff) and any partner organisations involved in your program.*

Who is your target audience is and how will your program support them in engaging with STEM? *

Select the option that best applies to your initiative:

highlights First Nations’ contributions to STEM in Australia or are for First Nations communities

based in regional and remote communities

for women and girls, or that highlight women’s contributions to STEM in Australia, or that showcase women’s place in the STEM industry

for Culturally and Linguistically Diverse (CaLD) People

for people with a disability

for neurodivergent people

for people from low socio-economic backgrounds

for people identifying as LGBTQIA+

for people who face age-based discrimination

none of the above

How many people will you engage and for how long? Provide details of the expected number of participants, how long participants will engage with the program, and anything else you think will help us to assess the expected impact.*

How will you measure success? Outline a strategy for how you will collect feedback from participants and evaluate your event against its goals.*

Outline a marketing strategy for how you will reach your target audience. For example, using traditional or digital marketing, using existing networks and/or working with partner organisations.*

Is there anything that could disrupt the delivery of your program (e.g. extreme weather) and do you have a plan for these? *

Will your event be ticketed?*

Yes

If yes, how much will it cost each participant? *

Budget

The maximum funding for an activity is $10,000 (excl GST). These funds can be used to cover: - The cost of consumables - Costs associated with invited speakers and contractors - Promotional materials, e.g. posters, radio adverts, social media adverts - Catering (a maximum of 15% of your requested amount is suggested for catering) - Project officer salaries and wages (a maximum of 20% of your requested amount is suggested for salaries and wages) Events that offer additional cash or in-kind support, such as materials, infrastructure, or salaries, will be viewed favourably. Ticketed events will be viewed favourably if all ticket revenue is used for the event. Ticket prices should be reasonable to ensure the event is accessible to everyone.

Upload your budget. The budget template can be found at the top of the Event Sponsorship webpage.*

Upload quotes to support your budget

Upload File

Please indicate whether you can deliver your event without the full requested amount.*

Yes, I can deliver some, or all, of my program without the full requested amount.

No, I cannot deliver any of the program without the full requested amount.

I confirm that this event is not a school-only event.

I confirm that my activity will be held prior to 31 January 2025.

I confirm that my activity adheres to the budget guidelines.

I confirm that I will take photos at funded activities and share these with Inspiring WA.

I confirm that we will collect evaluation from participants and report on our activity

I confirm that, if requested, evidence of adherence to the National Principles for Child Safe Organisations, such as a child safety and wellbeing policy, a child safe code of conduct, risk management strategies or equivalent will be provided.

I confirm that, if successful, I will notify Inspiring WA of any change to the proposal within 10 business days.

I confirm that, if successful but unable to deliver the event, I will return all funds to Inspiring WA within one-month.

I understand that, if successful, failure to comply with all reporting and evaluation requirements, including deadlines, will be taken into consideration should I apply to a future Inspiring WA grant round.

Please direct inquiries to wainspiringaustralia@scitech.org.au

The Inspiring WA program is part of the Inspiring Australia National Network. We are supported by the Australian Government Department of Industry, Science and Resources through an Inspiring Australia Network grant and by the Western Australian Department of Jobs, Tourism, Science and Innovation.

The program is proudly hosted by Scitech Discovery Centre in Perth/Boorloo on Whadjuk Noongar Boodja.